WINTER TRAININGS 2019

 

Trainings will fill up quickly and all the paperwork properly filled out will ensure a spot for your cadet or leaguer.  You may lose your spot with delayed paperwork! 

 

If you miss a training with limited spots because you did not have the paperwork filled out that is on you. 

 

On this page, you will find step by step instructions on how to sign up for a training, the forms you need for training, what you need before you sign up and a link to search for a training. 

 

 

DO NOT CONTACT THE COTC DIRECTLY...EVER

 

This is their rule, not ours, they don't want to hear from you they want us to field all the questions. 

 

 

*If you choose to register for a training do not ask to switch if there is a training that opens up closer or has better dates. If you request a training and we start the process make sure you are prepared to go to that training. Once you request a training you are holding a spot for that training, do not register with a maybe as that is unfair to the limited spots the training has the COTC scrambling once you cancel to fill that spot. Payments for each training are sent to the COTC not HQ so they are non-transferable. If you cancel a training the funds are Non- Refundable so if you change your mind be prepared to pay fees for each training.

 

 

 

 

 

Because of funding shortages issues, you may see the deposit fees higher for Advanced Trainings. 

 

Step 1:  Find the training you want:

 

  • Find the training you want to attend by following the link connected to the picture at the bottom of the page.

  • Read all the steps then click on the picture and find your training. 

    • Make sure you read the requirements and you meet the rank and age requirements before filling out any paperwork.

    • DO NOT ASK FOR AN AGE OR RANK WAIVER, if you need to ask for a waiver pick a different training!

 

  • Before you move on to Step 2 you need to know, only Admin can register you through Magellan.

  • Only PDF documents are accepted. Do not email JPG's they will not be accepted. We recommend downloading a scanner app for your smartphone, it will take a snapshot of your document and you can email it as a PDF!

 

Step 2: Submit an email:

 

 

  • Emails MUST include the following information and in the proper format.

  • No training will be registered for without properly labeled in the Subject Line AND ALL 7 items in your email: 

 

*WE PREFER TO GET THE EMAIL FROM THE CADETS THEMSELVES.

 

  1. In the Subject Line of your email type:

    1. NSCC Training or NLCC Training

    2. Cadet Last Name, First Name

For example NSCC Training Smith, John

 

  1. In the body of the email:

    1. Name of the Training you wish to attend 

    2. Training Code

    3. Last Name, First Name of your cadet or league cadet

    4. Your emergency contact will be the Secondary person in the system. If you do not want it to be that person then let us know who it should be. Do not ask us who that is, if you don't know then just send us whom you want it to be. We are trying to make less work not more. *

    5. Updated address

    6. Updated phone number

    7. Updated email

 

 

*Regarding Emergency Contact: This is very important if the training needs to contact you and we do not have current information in Magellan you could miss out on important details and lose your spot. Also if you and the secondary contact go on vacation together it would not be good to have them as the emergency contact. 

 

 

*STAFFING A TRAINING. If you want to staff a training then on Number 1 the name of the training would be STAFF RTC CAMP PARKS DUBLIN ( or whatever the name of the training is you want to staff). You can not staff a training unless you have gone to POLA. 

 

 

 

Step 3: You receive an email from admin

 

  1. We will send a Med History pg 3 & 4 predated within 30 days of the start date of the training. Most families struggle with dating this form properly. 

  2. We will send you a filled out NSCTNG 001 with your cadets or league cadets information and the training information.

  3. You must sign and initial in BLACK INK ONLY. No typed initials. 

  4. Scan and email these two documents to SACDIVXO@GMAIL.com

 

 

*EXAMPLE OF THE EMAIL YOU WILL RECEIVE:

 

 

Hello Cadet/League Cadet,

 

Please find attached the NSCTNG001 and the Predated Medical History, for the above training.  

 

Please make sure that the 001 and the Medical History are signed, filled out, and handwritten initials in BLACK INK only.

 

It is your responsibility to ensure these forms are printed correctly. We can not accept forms that print on two pages but should be on one. If it prints incorrectly use YouTube to figure it out or try a different format to open the form. 

 

As soon as the 001 and the Medical History are sent back to me as a PDF ONLY, I will upload to Magellan and start the registration process. If you submit as a JPG it will not be accepted. The longer you take to get me the proper paperwork could cost you a spot in a training. 

 

Once completed, you should receive a Confirmation from the COTC, then I will send you payment information.   You MUST bring the ORIGINAL Med History to the next drill.

 

Thank you.

 

 

 

Step 4: Additional paperwork you need:

 

  1. Make sure your Med Exam pg 5-6 is dated within one year of the training, if not you will need to get a new one by going to the doctor and having it filled out. 

  2. Do you take medication? You need to submit a new page 7 & 8 dated within 30 DAYS of the START DATE OF THE TRAINING. If it is prescribed the Doctor must sign, if it is over the counter then only the parent or guardian must sign.

  3. Email ALL documents for NSCC to training@sacseacadets.com  or TS CA nlcc@sacseacadets.com.  UNLESS WE HAVE ALL WE WILL NOT REGISTER YOU. 

 

 

Step 5:  CONFIRMED:

 

  • You will receive an email from MAGELLAN and SACDIVXO@GMAIL.com or TSCALIFORNIA125@GMAIL.COM.com stating you are CONFIRMED. This means you have a spot and need to get the payment and other details completed to get APPROVED.

  • After you get your confirmation email from training or nlcc, we will attach payment instructions.

  • This is the time you read all the details of the training. Do not expect the admin team to know all the details, each training is different. If the training requires other documentation in the welcome aboard letter or the details, notify admin or we might not get it done.

  • Once you have confirmation THEN YOU PAY per the instructions admin sends.

  • Do not pay before you receive the confirmed email from training@sacseacadets.com or nlcc@sacseacadets.com. Every training has different ways they take payments. Sometimes we need to print out an invoice and send to you to send with the payment or the COTC will not have any paperwork to connect the money to. Do not assume they can just match up the name. Sometimes they do online payments. Sometimes they require the unit to pay for the training. Do yourself a favor and wait for instruction, do not create more work for us to track down your payment. 

 

 

Step 6 APPROVED: 

 

  • Once you get APPROVED from the admin team: They will send you an email with your approval, you will also get one from MAGELLAN.

  • NOW:  re-read the welcome aboard letter and all the details of the training. If base access needs to be filled out get it done or you won't be able to get on base for graduation. We do not read all the details of how you are supposed to get on base or graduation or check-in times. That is your responsibility to read in the details of the individual training. 

  • Look at the seabag list and make sure you have everything before the next drill.

  • We do not have access to Supply in between drills.

  • NOW YOU MAKE TRAVEL PLANS.

 

THINGS TO REMEMBER BEFORE YOU SIGN UP: 

 

  • PRT: You must have a PRT date within 6 months of the start date of the training. If you do not attend drills before training and do not have a PRT date we will not register you or give you a pass because you THINK you can pass or have passed it before. Be at drill, pass the PRT or don't bother signing up. 

  • Travel: It is up to the individual cadet or leaguer to acquire their own travel to and from the trainings. The unit does not provide group travel. 

  • DO NOT CONTACT THE COTC DIRECTLY! Any questions or concerns MUST go through our admin PER THE COTC'S. This is not a requirement for us, although it's nice to be in the loop, the COTC's do not want to be inundated with small questions that 90% admins of units can answer. If they get emails from you, they will email us and ask us why we didn't answer this first. Do yourself a favor and email us first. 

  • Renewals: In order for ANY registration to take place your renewal fee MUST be paid 5 months prior to the training.  Headquarters will not allow us to register you without the renewal paid in the 5 months prior to the training. You can pay online under the Payments tab. 

  • DETAILS OF THE TRAINING: It is your responsibility to read details of the training. Do not expect admin to know all the details, each training is different. If the training requires other documentation in the welcome aboard letter or the details, notify admin or we might not get it done. Some COTC's have their own website, a Shutterfly or Facebook page. They will usually let the cadet or leaguer know about this via the email on the 001. They don't let admin know about those special ways they want to communicate for their training. IT IS YOUR RESPONSIBILITY!

 

 

Now that you know what to do you are ready to search for a training!

 

Click on Photo below to get to http://homeport.seacadets.org/secure/TrainingList.aspx

WHEN FILLING OUT THE FORMS:

 

  • Type or use BLACK INK ONLY, if filling it out by hand. We prefer to generate one through Magellan.

  • Dates MUST be entered as DD MMM YY (for example, 15 JUN 19).

  • USNSCC/USNLCC ID number is on the ID card. If you don't have it, because you are new, you may email admin or leave it blank.   

  • Exp Date refers to their Sea Cadet ID card expiration date. MMM YY (for example, AUG 19)

  • DO NOT TYPE your initials or signature on any form, THEY MUST BE HANDWRITTEN.

  • RATE for CADETS is E1 not SR, for example.

  • RATE for LEAGUE CADETS is LC1 not SR, for example. 

  • Emergency Contact Name must be someone other than parent or guardian. 

 

Registration is expedited when all the paperwork and logistics are complete. If a training has limited spots, you want to make sure all your requirements are met. Correctly filled out forms will help ensure that your child is quickly and efficiently registered for the training. It is highly recommended you keep a copy of everything you submit, we do our best but things do get lost.